Privacy Policy

WERMA Privacy Policy

Thank you for your interest in our company. Data privacy is particularly important to us. It is possible in principle to use our website without providing any personal data. However, if a data subject wants to use particular services offered by our company on our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain the consent of the data subject.
Personal data, for example, the name, address, email address or phone number of a data subject, are always processed in line with the General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to our company. By publishing this Data Privacy Policy, our company wishes to make public the nature, scope and purpose of personal data collected, used and processed. Furthermore, this Data Privacy Policy will make it clear to data subjects what their rights are.
As the controller responsible for processing, our company has implemented numerous technical and organisational measures to ensure seamless protection wherever possible of the personal data processed via this website. However, Internet-based data transfers may still in principle have security vulnerabilities and consequently absolute protection cannot be guaranteed. For this reason, each data subject is at liberty to send us personal data using alternative means, for example over the phone.

1. Definitions

Our Data Privacy Policy is based on the definitions used by the European legislature when adopting the General Data Protection Regulation (EU-GDPR). Our Data Privacy Policy should be easy to read and understand for both the general public and our customers and business partners. To ensure this is the case, we would like to explain the terms used here beforehand.
Below are some of the terms we use in this Data Privacy Policy:

a)    Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter ‘data subject’). an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b)    Data subject
A data subject is any identified or identifiable natural person whose personal data are processed by the controller.

c)    Processing
Processing means any operation or set of operations which is performed in connection with personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d)    Restriction of processing
Restriction of processing means the marking of stored personal data with the aim of limiting their processing in the future.

e)     Pseudonymisation
Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

f)   Controller
Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

g)     Processor
Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

h)      Recipient
Recipient means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not.   However, public authorities which may receive personal data in the framework of a particular enquiry in accordance with Union or Member State law shall not be regarded as recipients.

i)      Third party
Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

j)    Consent
Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the Controller

The controller within the meaning of the General Data Protection Regulation, other data protection legislation applicable in the Member States of the European Union and other provisions of a data protection nature is:

WERMA Signaltechnik GmbH + Co. KG
Dürbheimer Str. 15
78604 Rietheim-Weilheim
Germany

Tel. +49 (0) 7424 9557 -0
Fax: +49 (0) 7424 9557-44

Email: info@werma.com

www.werma.com


3. Name and address of Data Protection Officer

The Data Protection Officer for the Controller is:
Hans Joachim Dionisius
Data Protection
Staufenstraße 5
73773 Aichwald, Germany
Tel.: +49 (0) 711 364634
Mobile: +49 (0) 163 9781678
Email hjdionisius@arcor.de

Any data subject can contact our Data Protection Officer directly at any time in the event of any questions or suggestions relating to data protection.

4. Cookies

Our website uses cookies. Cookies are text files that are placed and stored on a computer system by an Internet browser.
Numerous websites and servers use cookies. Many cookies contain a cookie ID. A cookie ID is a unique identifier of the cookie. It is made up of a string of characters which is used to assign websites and servers to a specific Internet browser in which the cookie has been stored. This makes it possible for visited websites and services to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognised and identified from the unique cookie ID.
By using cookies, we can provide users of this website with more user-friendly services. This would not be possible without placing cookies.
Cookies can be used to optimise the information and services offered on our website for users. As already mentioned, cookies allow us to recognise users of our website. The purpose of such recognition is to make it easier for users to use our website. Users of a website that uses cookies do not need to re-enter their log-in details every time they visit the site, for example, because this operation is performed by the website and the cookie stored on the user’s computer. Another example is the shopping basket cookie in the online store. The online store remembers the items a customer has placed in their virtual shopping basket by means of a cookie.
Data subjects can prevent cookies from being stored by our website at any time by changing their Internet browser settings accordingly and permanently opting out of the use of cookies. Furthermore, cookies that have already been stored can be deleted at any time via an Internet browser or using other software programs. This can be done in all commonly used Internet browsers. If a data subject opts out of cookies in their Internet browser, it may not be possible to make full use of some of the features on our website.

5. Tracking

We take data privacy and data security very seriously. As we only generate the data of potential corporate customers in the B2B area in particular, there is no violation of the Data Protection Act. We do not include private individuals. We therefore comply with all laws and requirements of the German Telemedia Act and the German Data Protection Act.

Data for marketing purposes and to identify website visitors are collected, processed and stored for statistical analysis of visitor access using technologies from Lead Inspector GmbH. The Lead Inspector GmbH technology determines addresses based on this data, however only in cases where it can ensure that the visitor is a company and not an individual. Cookies may be used for this purpose. Cookies are small text files which are stored on your computer and enable analysis of your use of the website. The company data collected by Lead Inspector GmbH may also contain personal data. Lead Inspector GmbH may use information left as a result of visits to the website to create anonymised usage profiles. Insofar as IP addresses are collected, these are anonymised immediately after collection by deleting the last number block.
You can object to the collection and storage of data by Lead Inspector GmbH for this website at any time with future effect at www.leadinspector.de/widerspruch.

6. Use of Google Analytics with anonymisation function

Our website uses Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter ‘Google’. Google Analytics uses cookies, text files which are stored on your computer and enable analysis of your use of the website.
The information generated by these cookies, for example, time, place and frequency of your visits to our website, including your IP address, is sent to Google in the United States and stored there.
We use Google Analytics with the ‘_gat._anonymizeIp’ extension on our website. In this case, your IP address will be shortened and hence anonymised by Google within Member States of the European Union or in other states that are party to the Agreement on the European Economic Area.
Google will use this information to analyse your use of our website in order to compile website activity reports for us and to provide further services associated with use of the website in particular and use of the Internet in general. Google will also pass this information on to third parties where applicable, insofar as this is legally required or third parties process this data on behalf of Google.
According to its own information, Google will not associate your IP address with other Google data. You can prevent the installation of cookies by adjusting your browser software settings accordingly; please bear in mind, however, that in doing so you may not be able to make full use of all the features of our website.

Moreover, Google offers an opt-out add-on for the most popular browsers, which gives you more control over which data are collected by Google about the websites you visit. This add-on prevents Google Analytics JavaScript (ga.js) from sharing information with Google Analytics about visit activity. However, the Google Analytics opt-out browser add-on does not prevent data from being sent to us or any other web analytics services that we may use. Further information about installing the browser add-on can be found at the following link: https://tools.google.com/dlpage/gaoptout?hl=de

7. Newsletter

In order to receive our email newsletter, we require a valid email address as well information that allows us to verify that you are the holder of the email address provided (in the context of the ‘double opt-in method’, for example); we store and process this data electronically. You can withdraw your consent at any time to the storage, analysis and use of data for the purpose of sending the email newsletter.

8. Collection of general data and information

A series of general data and information is collected each time a data subject or an automated system accesses our website. This general data and information are stored in our server log files. Browser types used and versions, the operating system used by the accessing system, the website from which an accessing system arrives on our website (‘referrer’), the sub-sites which are activated on our website via an accessing system, the date and time of access to the website, an Internet Protocol address (IP address), the Internet service provider of the accessing system and other similar data and information, which serve to prevent risks in the event of attacks on our IT systems, can be collected.
We do not draw any conclusions about data subjects when using this general data and information. This information is in fact required to deliver the content of our website correctly, to optimise the content of our website and the marketing for this, to ensure the continuous functionality of our IT systems and our website technology as well as to provide the information necessary for prosecution to law enforcement authorities in the event of a cyber attack. We will perform a statistical analysis of this data and information, which is collected anonymously, and analyse it with the aim of increasing data privacy and data security in our company in order to ensure an optimum level of protection for the personal data we process. Anonymous data in the server log files will be stored separately from all personal data provided by data subjects.

9. Contact via the website

Based on statutory regulations, our website includes services, which enable fast electronic contact with our company as well as direct communication with us. This also involves an email address. If a data subject contacts the controller by email or using a contact form, the personal data provided by the data subject will be stored automatically. Such personal data provided voluntarily to the controller by a data subject will be stored for the purposes of processing or contacting the data subject. This personal data will not be passed on to third parties.

10. Routine deletion and blocking of personal data

The controller will only process and store personal data concerning the data subject for the period necessary for achieving the purpose for which it is stored or insofar as provision has been made for this by the European legislature or another legislator in laws or regulations to which the controller is subject.
If the purpose of storage ceases to apply or a storage period stipulated by the European legislature or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with legal requirements.

11. Rights of the data subject

a)    Right to confirmation
All data subjects have the right granted by the European legislature to obtain confirmation as to whether or not personal data concerning them are being processed. If a data subject wishes to exercise this right to confirmation, the data subject may contact our Data Protection Officer or another of the controller’s employees about this at any time.

All data subjects whose personal data are processed have the right granted by the European legislature to be informed about stored personal data concerning them and to obtain a copy of this information free of charge at any time. Furthermore, the European legislature has granted data subjects the right to be informed about the following:

  • the purposes of the processing
  • the categories of personal data that are processed
  • the recipients or categories of recipients to whom the personal data has been or will be disclosed, in particular recipients in third countries or international organisations
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
  • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
  • the right to lodge a complaint with a supervisory authority
  • where the personal data are not collected from the data subject: any available information as to their source
  • the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject

Moreover, the data subject will have the right to be informed as to whether personal data has been sent to a third country or to an international organisation. If this is case, the data subject will have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to exercise their right to be informed, the data subject may contact our Data Protection Officer or another of the controller’s employees about this at any time.

c)    Right to rectification
All data subjects whose personal data is processed have the right granted by the European legislature to obtain without undue delay the rectification of inaccurate personal data concerning them. Moreover, taking into account the purposes of the processing, data subjects will have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise their right to rectification, the data subject may contact our Data Protection Officer or another of the controller’s employees about this at any time.

d)    Right to erasure (‘right to be forgotten’)
All data subjects whose personal data is processed have the right granted by the European legislature to obtain from the controller the erasure of personal  
data concerning them without undue delay where one of the following grounds applies and insofar as the processing is not necessary:

  • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  • The data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1) GDPR, or point (a) of Article 9 (2) GDPR, and where there is no other legal ground for the processing.
  • The data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) GDPR.
  • The personal data have been unlawfully processed.
  • The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
  • The personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR.

Where one of the grounds referred to above applies, and a data subject wants the erasure of personal data stored by us, the data subject may contact our Data Protection Officer or another of the controller’s employees about this at any time. Our Data Protection Officer will arrange for the request for erasure to be actioned without undue delay.

e)    Right to restriction of processing
All data subjects whose personal data is processed have the right granted by the European legislature to obtain from the controller restriction of processing where one of the following applies:

  • The accuracy of the personal data is contested by the data subject, for a period enabling  the controller to verify the accuracy of the personal data.
  • The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
  • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
  • The data subject has objected to processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

Where one of the above applies and a data subject wishes to obtain the restriction of personal data stored with our company, the data subject may contact our Data Protection Officer about this at any time. The Data Protection Officer will arrange the restriction of processing.

f)     Right to data portability
All data subjects whose personal data is processed have the right granted by the European legislature to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing  
is based on consent pursuant to point (a) of Article 6 (1) GDPR or point (a) of Article 9 (2) GDPR or on a contract pursuant to point (b) of Article 6 (1) GDPR and the processing is carried out by automated means, provided the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising their right to portability pursuant to Article 20 (1) GDPR, data subjects will have the right to have the personal data transmitted directly from one controller to another, where technically feasible.
To exercise their right to data portability, data subjects may contact the Data Protection Officer or another employee at any time.

g)    Right to object
All data subjects whose personal data is processed have the right granted by the European legislature to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them which is based on point (e) or (f) of Article 6 (1) GDPR. This also includes profiling based on those provisions.
We will no longer process personal data in the event of an objection unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
Where we process personal data for direct marketing purposes, data subjects will have the right to object at any time to processing of personal data for such marketing. This includes profiling to the extent that it is related to such direct marketing. Where a data subject objects to processing for direct marketing purposes, the personal data will no longer be processed for such purposes.
Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89 (1) GDPR, data subjects, on grounds relating to their particular situation, will have the right to object to processing of personal data concerning them, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
To exercise their right to object, data subjects may contact the Data Protection Officer directly. Moreover, in the context of the use of information society services, and notwithstanding  
Directive 2002/58/EC, data subjects may exercise their right to object by automated means using technical specifications.

h)    Automated individual decision-making, including profiling
All data subjects whose personal data is processed have the right granted by the European legislature not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, if the decision is necessary for entering into, or performance of, a contract between the data subject and a data controller, or is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or is based on the data subject's explicit consent.
If the decision is necessary for the conclusion or performance of a contract between a data subject and the controller or is based on the data subject’s explicit consent, we will implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.
If a data subject wishes to exercise their right in relation to automated decision-making, the data subject may contact our Data Protection Officer about this at any time.

i)      Right to withdraw consent under data protection legislation
All data subjects whose personal data is processed have the right granted by the European legislature to withdraw their consent at any time to the processing of personal data.
If a data subject wishes to exercise their right to withdraw consent, the data subject may contact our Data Protection Officer or another of the controller’s employees about this at any time.

12. Data privacy in the case of applications and application processes

The controller collects and processes personal data from applicants for the purpose of handling application processes. Processing can also take place electronically. This is the case in particular if an applicant sends the relevant application documents to the controller for processing electronically, for example by email or via a web form. If the controller offers an applicant a contract of employment, the data sent will be stored in accordance with legal requirements for the purpose of executing the employment relationship. If the controller does not offer an applicant a contract of employment, the application documents will be deleted automatically three months after a rejection letter is sent unless deletion is contrary to other legitimate interests of the controller. Other legitimate interests in this context may be a burden of proof in proceedings in accordance with the General Equal Treatment Act (AGG).

13. Online presence in social media

We maintain an online presence in social networks and platforms in order to communicate with customers, potential customers and users which are active there, and to inform them of our services in those networks and platforms. The terms and conditions of business and the data processing policies of the respective operators apply when accessing these networks and platforms.

Unless otherwise indicated in our Data Privacy Policy, we process user data if users communicate with us in social networks and on platforms, for example make comments or send us messages in the context of our online presence.
 
a.) Data privacy provisions relating to the use of YouTube
On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.
YouTube is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component from YouTube. Further information about YouTube may be obtained at https://www.youtube.com/yt/about/de/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.
If the data subject is logged in on YouTube, YouTube recognises with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the transmission may be prevented if the data subject logs out of their own YouTube account before a call-up to our website is made.
YouTube’s data protection provisions available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

14. Legal basis for processing

Article 6 (1) (a) GDPR serves as the legal basis for our company for processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6 1 (b) GDPR. The same applies to such processing operations which are necessary in order to take steps prior to entering into a contract, such as in the case of enquiries concerning our products or services. If our company is subject to a legal obligation as a result of which the processing of personal data is necessary, such as to comply with tax obligations, the processing is based on Article 6 (1) (c) GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance details or other essential information would have to be passed on to a doctor, hospital or other third party. Processing would then be based on Article 6 (1) (d) GDPR. Finally, processing operations could be based on Article 6 (1) (f) GDPR. This legal basis is used for processing operations which are not covered by any of the above-mentioned legal grounds, if processing is necessary to protect a legitimate interest of our company or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. Such processing operations are permitted in particular because they have been mentioned specifically by the European legislator. The legislator considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47 clause 2 GDPR).

15. Legitimate interests in processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 (1) (f) GDPR, our legitimate interest is to carry out our business activities for the welfare of all our employees and shareholders.

16. Period for which personal data is stored

The criterion used to determine the period of storage of personal data is the respective statutory retention period. At the end of that period, the relevant data is routinely deleted provided it is no longer needed for performing or initiating a contract.

17. Statutory or contractual requirements to provide personal data; necessity for concluding a contract; obligation on the part of the data subject to provide personal data; potential consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (for example, tax regulations) or can also result from contractual provisions (for example, information about the contracting party). Sometimes it may be necessary for concluding a contract that a data subject provides us with personal data which we are subsequently required to process. A data subject is required to provide us with personal data when our company signs a contract with them. Failure to provide personal data would to lead to it not being possible to sign the contract with the data subject. Before a data subject provides personal data, the data subject must contact our Data Protection Officer. Our Data Protection Officer will explain to the data subject on an individual case basis whether the provision of personal data is required by law or contract or is necessary for concluding a contract, whether there is an obligation to provide personal data and the consequences of failure to provide personal data.